About Top Employers Institute

CRF International Holding B.V., with the trade name of Top Employers Institute (“we/our/us”), a company established in the Netherlands, is a dynamic and growing organisation committed to recognising and promoting HR excellence in workplaces worldwide. We assess the HR Practices of our clients based on clients’ input (“Top Employers Certification Programme“).

Here you can find our contact information:

Purpose of this Policy

We recognise the importance of handling your personal data in a valid and secure manner. We treat all information with the highest level of confidentiality. We respect your privacy and are committed to conducting our practices in compliance with relevant regulations, transparency, and fairness.

This privacy policy details the types of personal data we collect from you, our purposes for collecting your personal data, the legal basis, and the third parties with whom we may share your data with. It also outlines how we store your personal data and strive to keep your personal data secure and confidential. Finally, your rights regarding the personal data that we collect are mentioned.

Scope of this policy

This privacy policy is for visitors to our website (“you, your”). Privacy practices pertaining to our clients who have participated or are participating in the Top Employers Certification Programme are covered by other documents as well. Besides, this policy does not cover privacy practices related to our employees, contractors, and suppliers.

Our website does not intend to collect personal data on visitors younger than 16 years old unless they have permission from parents or guardians. However, we cannot verify the age of visitors. If you believe that we have collected personal data from a minor without this permission, please contact us at legal@top-employers.com, and we will delete this information. Attention: You are not legally obligated to provide us with your data; however, without it, we may be unable to offer you the optimal user experience on our website.

Data we collect

Contacting us for our services

Visitors who click the “Get in touch” button on our website, or any similar option to enrol their company in the Top Employers Certification Programme, will provide us with the

following (personal) data. This (personal) data is solely used to contact you and is necessary for provision of our service:

Job applications

When applying for a position (accessible via the Home > Career tab), you are required to provide certain personal data, including first name, last name, email, phone number, and address, as well as a resume, which may include further details at your discretion. Additional fields are available for supplementary information; however, these are optional and not required for submission. By submitting your application, you declare your consent to the terms outlined in this privacy policy.

Attention: If you provide personal data we did not ask for and do not need, we will delete it as soon as possible.

Cookies

We may also collect some information via cookies, which are small text files stored on your computer, tablet, or smartphone. When you visit our website for the first time, a cookie consent banner will appear, detailing the types of that data will be collected during your visit. These cookies are essential for the website’s proper functioning, and they collect data about your browsing behaviour, allowing us to offer customised content and advertisements.

To enhance your experience, when you visit our website, we collect anonymised insights on how you engage with our content. These insights include using heatmaps to track which areas of our website are most clicked, hovered over and scrolled through. We may also collect data on how far you scroll on a page and which content sections are most frequently viewed. This information is gathered anonymously and used solely to optimise website functionality and improve your experience. No personal data is collected or stored in this process.

For more information, please consult the Top Employers Institute’s cookie policy. Also, for more information about functionality of cookies please visit: https://veiliginternetten.nl/themes/situatie/cookies-wat-zijn-het-en-wat-doe-ik-ermee/.

Purposes?

We may process your personal data for the following purposes:

Regarding other specific purposes, separate permission will be requested.

Job applications

We may process your personal data when you have applied for a job for the following purposes: – Assessing if you are suitable for the job opening;

Our legal basis for processing

We will only process your personal data if we have a valid legal basis to do so. The legal bases we rely on include:

Disclosure to third parties

Unless otherwise specified below, we will not sell, rent, or disclose your personal data to third parties. We may share your data with third parties to provide our services with the highest standard, including Google Analytics, Google Ads, LinkedIn, and Bing Ads (Microsoft) to enhance our service offerings and data storage services to store your data for the purposes mentioned in this privacy policy.

Before sharing any data, we ensure that these third parties maintain the highest standards of security and confidentiality and that your information will only be used for the purposes outlined here and in our agreements with them. In the unlikely event of misuse by any of our third parties, we are committed to taking immediate action to minimise its impact and protect your personal data when we gain knowledge of it.

In rare cases we may be compelled to disclose your data in response to a court order or in compliance with other mandatory laws or regulations. Unless statutory restrictions apply, we will make reasonable efforts to inform you in advance.

Security of your data

To protect your personal data in the best possible way, we take all reasonable measures and apply best practices to prevent loss, misuse, disclosure, unauthorised access or modification of data collected. If you have the impression that your personal data is not properly secured or there are indications of misuse, please contact us at legal@top-employers.com.

Job applications

Regarding the personal data you share through your job application, the relevant human resource management system adheres to strict data security and confidentiality protocols to protect your personal data. These measures include data encryption, restricted access controls, and routine audits to prevent unauthorised access and ensure data integrity. Additionally, the relevant human resource management system also complies with GDPR guidelines to further safeguard your personal data.

Storage of your data

We do not store your personal data for longer than is strictly necessary to achieve the purposes for which your personal data is collected. Besides, we discontinue storing your personal data when you withdraw your consent. However, certain personal data may be kept longer if required by law.

Job applications

When you apply for a job at Top Employers Institute, we will store your personal data for six months. However, you can request the deletion of your personal data sooner by emailing hr@top-employers.com.

Know your data rights

Under GDPR, you have the following rights:

You can exercise these rights by contacting us via legal@top-employers.com. In doing so, we may request specific additional information to check your identity. If, despite this, you can not reach an agreement with us, you can submit a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Changes to this document

We reserve the right to change this privacy policy from time to time. Make sure to review the privacy policy regularly on www.top-employers.com.

Any further questions?

If you have any questions or requests concerning this privacy policy, contact us at legal@top-employers.com.

This policy was updated 14 Jan 2025