HR Officer & Payroll Specialist
Job Description
HR Officer & Payroll Specialist
32 to 40 hours per week, Netherlands based.
Description of the company
Top Employers Institute is the global authority on recognising excellence in People Practices. We help accelerate these practices to enrich the world of work. Through the Top Employers Programme, participating companies can be certified and recognised as an employer of choice. The Certification is awarded to organisations based on the participation and results of the HR Best Practices Survey covering six HR domains consisting of 20 topics such as People Strategy, Work Environment, Talent Acquisition, Learning, Diversity & Inclusion, and Wellbeing.
In 2026, Top Employers Institute certified nearly 2,500
organisations in 131 countries/regions. These certified Top Employers positively impact the lives of over 14 million employees globally.
Top Employers Institute. For a better world of work.
For our HR team we are looking for a hands-on HR Officer & Payroll Specialist with experience in HR Administration and International Payroll.
About the role
The People Operations team ensures that all People processes run smoothly, and provide support on various People Operations projects within the full employee life cycle. We play a key role in maintaining our company culture, even as we grow in size and expand internationally.
We are looking for a self-starter HR Officer & Payroll Specialist (32–40 hours) to join our close-knit People & Business Operations team.
In this role, you will support both HR Operations and Global Payroll, covering the full employee lifecycle from onboarding to offboarding.
You will also play an active role in the new HRIS implementation, HiBob, contributing to data migration, testing, and process optimization. The role has an international scope, supporting payroll activities across ±17 countries.
In this role, you will be a key user of our HRIS system (BambooHR) and ensure the integrity of our people data by data clean-up activities and accurately entering, maintaining and processing all employee related information. The HR Officer and Payroll Specialist will support continuously to improve processes, procedures while leveraging our tools and systems for further automatisation and better user experience.
This role will work very closely with our employees, HR Business Partners, Recruitment team as well as our Payroll Specialist and reports to the Head of People Operations.
Your responsibilities
Supports full employee life cycle:
- Handle all administrative touchpoints throughout the employee journey. This includes creating all employment related documents and keeping all employee files and our HR system (BambooHR) up to date (from onboarding to exit);
- Support in on- and offboarding processes;
- Provide general administrative support to People Operations team as needed in processes such as absence management, onboarding, and performance reviews;
- Handling of admin for visa processes, international mobility and relocations. This is supported by a third-party provider.
- Maintain accurate HR data & ensure GDPR compliance
Payroll:
- Assisting with Global Payroll (currently 17 countries) by providing the Payroll Specialist accurate and in-time data for to process, i.e. (new hire / termination) mutations, learning budgets, time and attendance, etc. (in collaboration with the Office Managers at the local offices)
- Ensure timely, accurate processing of payroll (changes) for +17 countries and related transactions in accordance with monthly deadlines and knowledge of local labor laws and requirements.
- Communicate professionally and regularly with international payroll provider Papaya/local parties involved in payroll.
- Close coordination with Finance to give input on (monthly) salary-related accruals and (annual) bonus calculations.
- Assist with process improvement initiatives and HR policy communication.
- Provide payroll troubleshooting and timely responses to employee tickets, supporting colleagues and supervisors while coordinating with Papaya and external payroll providers.
- Regularly review payroll processes and procedures to ensure efficiency and reliability.
Others:
- Take an active role in our data health by maintaining accurate information and reviewing data for completeness and cleanliness.
- Progressively take (part) ownership of our HRIS (BambooHR / HiBob) and support in identify and drive process improvement efforts, leveraging our HRIS to automate and eliminate manual work where possible.
- Facilitating data gathering, cleansing and analysis for various HR reporting to become more data driven as a People team;
- Assists the People Team with carrying out a range of HR Project activities
What we’re looking for
- 2+ years of experience in HR Operations, HR Administration and Payroll
- Available for 32–40 hours per week
- Hands-on, proactive, and detail-oriented
- Experience in an international HR environment
- Bachelor / HBO level education
- Experience with BambooHR (HiBob is a plus)
- Fluent in English (Dutch is a plus)
- Based in the Netherlands (Amsterdam preferred)
Top Employers Institute offers
Purposeful Impact. Global Connections. Versatile Working Environment.
At Top Employers Institute, you collaborate with colleagues worldwide as you shape a career focused on enriching the world of work, bringing your best self.
At Top Employers Institute, we believe in:
- Living our human-centric approach (flexible working conditions, including the flexibility to work from home or the office)
- Thriving in a multicultural environment
- Growing meaningfully
- Leadership culture based on trust
- Plenty of room for initiatives and own responsibility
- We pay you to pay it forward: we grant you 2 days of paid time off for volunteering for causes you care about
- We want you to stay with us: you will enjoy a 4-week sabbatical leave paid by the company after 5 years
- Dynamic and strong international culture (more than 30 nationalities spread over 12 offices all around the world)
- Fast growing (20% YoY revenue growth) and sustainable company (founded 30 years ago)
- Be part of a globally recognised leader shaping the future of HR and employer branding.
- Be part of a motivated and fun team in a high-growth environment where every day brings new challenges, opportunities and rewards
- Collaborate with industry experts and thought leaders to drive meaningful impact
- Competitive compensation, benefits, and career development opportunities
Top Employers Institute
Top Employers Institute is an Equal Opportunity Employer. We respect and celebrate each other’s differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn’t matter where you were born, what you believe in, how old you are, what you look like, or who you love. We actively promote and depend on the diversity of thought, skills, and capabilities in our project teams to serve our international consumer base in the best way possible. We believe that different perspectives and backgrounds actually lift Top Employers Institute to new heights and increase our way of thinking for a better world of work. Join us, as there is a place for you here!
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