Office Manager - Sao Paulo Based

Full-Time Hybrid (3 days a week working from the office in São Paulo, Brazil and 2 days home office)

Company Overview:

Top Employers Institute is a dynamic and growing organization committed to recognizing and promoting excellence in workplaces worldwide. We pride ourselves on fostering a collaborative and inclusive work environment, where every team member plays a crucial role in our success. As we expand our operations, we are seeking a dedicated , service minded and organized Office Manager to join our team.

Position Overview:

We are looking for an experienced and proactive Office Manager to oversee the smooth functioning of our office operations. The ideal candidate will be detail-oriented, possess excellent organizational skills, and have a proven track record of managing administrative tasks efficiently. This role reports to the Regional Sales Manager.


This is a pivotal role within the team, supporting your colleagues and the business. The areas it entails are:

Financial and Sales Administration:

  • Support the sales team with administrative tasks, including order processing, vendor management (platforms), procurement, sales reporting, and customer inquiries.
  • Assist in tracking sales invoice targets and expense management.
  • Process invoices and collaborate with the finance team for financial reporting.

Communication, Coordination, and Marketing Support Initiatives:

  • Collaborate with the marketing team to ensure consistent branding and messaging across all office communication channels.
  • Act as the point of contact for internal and external stakeholders.
  • Facilitate communication between different departments, including marketing, to support collaborative initiatives.
  • Assist in coordinating marketing events, promotional activities, and campaigns.

Administrative and Facility Management:

  • Streamline and maintain office processes to ensure efficiency.
  • Manage office supplies and equipment inventory.
  • Coordinate with vendors and service providers for office-related needs.
  • Oversee the maintenance and cleanliness of the office space.
  • Coordinate office repairs and improvements as needed.
  • Manage relationships with building management and other relevant parties.

Human Resources Support:

  • Facilitate onboarding for new employees 
  • Supports with ergonomics 
  • Assist with HR-related tasks including insurances, meal vouchers, other benefit related matters that need assistance.
  • Use BambooHR 


  • Bachelor's degree in business administration or a related field.
  • Proven experience as an Office Manager or in a similar administrative role.
  • Fluent in English (mandatory) and Portuguese.   (written and verbal communication)
  • Proficient in Spanish would be a great plus.
  • Strong organizational and multitasking abilities.
  • Proficient in Microsoft Office Suite and basic office software. 
  • Knowledge of human resources processes is a plus.


  • Customer focus (internal and external)
  • Proactive and self-motivated.
  • Ability to work independently and as part of a team.
  • Attention to detail and problem-solving skills.

Top Employers Institute offers

  • Competitive remuneration
  • Dynamic and open business culture
  • Plenty of room for initiatives and own responsibility
  • Open career path: due to the fast growth of the company, many roles did not exist a year ago, and new career paths open up. The successful candidate could over time broaden responsibilities within the Revenue Operations team, or specialize in Data Analytics and Salesforce in the Digital Team
  • Fast growing company (double-digit revenue growth), backed by HAL Investments, one of the largest investment companies of the Netherlands
  • International environment: colleagues from all over the world in our headquarter in Amsterdam, 10 local offices from Shanghai to Cape Town to São Paulo, and clients in 121 countries
  • Leader in HR, relied on by global clients such as DHL, PepsiCo and PUMA

If this is the description of your dream job do apply. Kindly do so in English only.

Top Employers Institute is an Equal Opportunity Employer. We respect and celebrate each other’s differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn’t matter where you were born, what you believe in, how old you are, what you look like, or who you love.