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Service and support of our HQ office in Amsterdam
Service and support of our HQ office in Amsterdam

Office Manager 32 hours

Top Employers Institute is the global authority recognising excellence in people practices. We assist companies to accelerate these practices and further enrich their worlds of work. Through the Top Employers programme, participants are audited, certified and recognised as employers of choice. Established more than 25 years ago, Top Employers Institute now certifies over 1500 organisations in 118 countries. These certified companies positively impact the lives of over 6m employees globally.

Job Purpose
Service and support of our HQ office in Amsterdam

Job Scope
General support to board, responsible for a clean tidy good working office and its facilities, front desk, general admin.

Job Activities

  • Support Board members (Inc. Fin. Director and People Director);
  • Maintenance and repair of office, equipment, infrastructure and hardware;
  • Ordering all office supplies;
  • Ad hoc orders (lunch / gifts);
  • Contact person for office cleaning matters;
  • Contact person for building related matters on security, maintenance, general matters;
  • Post (in-outbound);
  • Point of contact for IT/ Telephones/ printers;
  • Offices events;
  • Operational management of company credit cards and expenses (SRXP);
  • Ad hoc projects for board members;
  • Organising meetings (internal & external)
  • Managing GoToMeeting/ GoToWebinar accounts;
  • Managing companywide travel app (TravelPerk);
  • New joiners set up shop activities like handing out key card, setting up workstation, arranging hardware;
  • Business credit cards;
  • Managing business account NS;
  • Travel arrangement where necessary
  • Preparing PowerPoint presentations;
  • Managing storage unit;
  • Approving Invoices (basecone);
  • Manage info@top-employers.com mailbox.

Qualification Criteria
MBO+

Competences

  • Excel
  • PowerPoint
  • Word
  • Dutch