Finance Operations Specialist

Finance & Business operations cluster – Reporting to Finance & Business operations Director

Purpose and contribution to company strategy


Purpose description, summarising the contribution to the wider company strategy & goals.

The purpose of this role is to deliver, monitor and improve the invoicing preparation, invoicing, and debt collection procedure – with a global scope.

Key result areas and main activities


Key result areas showing what impact the role should have, main activities providing further insight

1. Invoicing procedure executed and followed-up

  • Ensures the invoicing process, adheres to the invoice procedure, and provides relevant support to all clients invoiced from HQ
  • Supports and coordinates the invoice process with other Regional offices
  • Monitors invoicing payments
  • Facilitates the set-up of Top Employers as a vendor with clients
  • Keeps the invoicing process documentation up to date
  • Manages debt collection process for all accounts invoiced from HQ, liaises, and cooperates with the sales teams  when necessary to improve the debt collection rate

2.Data is administered and accurately reported

  • Collects and administers information relevant for the invoicing procedure
  • Monitors and maintains data in systems to ensure accurate invoice-related information
  • Prepares monthly invoices-related reports

3.Supports the Finance department in any relevant project and/or activity

4.Knowledge/Experience working with Salesforce is an advantage

5.Experience with international invoicing is an advantage


Behaviour that will help you be successful in this role and in our organization
Company competencies (for everyone)

  • Collaboration
  • Customer focus
  • Global perspective

Key success competencies (in addition to company competencies)

  • Ensures accountability
  • Plans and aligns
  • Manages ambiguity
  • Optimizes work processes
  • Communicates effectively
  • Action oriented


(Initial contract: a year contract)


Top Employers Institute is an Equal Opportunity Employer. We respect and celebrate each other’s differences. We know that a diverse workforce enhances our success. We are conscious that having the freedom to be yourself is the basis of sustainable growth. To us, it doesn’t matter where you were born, what you believe in, how old you are, what you look like, or who you love. We actively promote and depend on the diversity of thought, skills, and capabilities in our project teams to serve our international consumer base in the best way possible. We believe that different perspectives and backgrounds actually lift Top Employers Institute to new heights and increase our way of thinking for a better world of work. Join us, as there is a place for you here!